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Home / How Do I Allow People to Attach Documents to a Google Form Without Them Being Uploaded to My Drive

How Do I Allow People to Attach Documents to a Google Form Without Them Being Uploaded to My Drive

Using Google Forms

by  - Eric Curts

Table of Contents:

What is Google Forms?

Creating a new form

Calculation collaborators to the grade

Editing the course description

Editing form questions google-forms-512.png

Adding more questions and other items

Question types

1 - Text type

2 -Paragraph type

3 - Multiple Choice type

iv - Checkboxes type

5 - Choose From a List type

half dozen - Calibration type

7 - Grid type

8 - Time type

9 - Date type

Inserting images

Inserting videos

Adding section and page breaks

Changing what happens after a form is submitted

Changing user settings for the form

Changing the theme of the class

Choosing where class data is saved

Sending the class out to users

Viewing responses to your form

Viewing a summary of responses as charts and graphs

Getting notified when a course is submitted

What is Google Forms?

Google Forms is a costless tool from Google that allows you to do the following:

  • Create forms, surveys, quizzes, and such
  • Share the forms with others
  • Allow others to complete the forms online
  • Collect all the responses in a spreadsheet
  • Provide you with helpful summaries of the nerveless information with charts and graphs

You access Google Forms through the Google Bulldoze scre en  or the Google Forms web app .

Y'all can use Google Forms with your personal Google account , or through a Google Apps for Education account . With a Google Apps for Pedagogy account y'all can also do the post-obit:

  • Crave that respondents be from your Google Apps domain.
  • Collect respondents usernames.

C reating a new form

In one case yous are in Google Drive you lot can create a new grade  as follows:

  1. Click the New button in the height left corner . new-button.png
  2. Then click More than from the drop-downwards menu.
  3. Finally click Google Forms  from the popular upward carte.
  4. Your blank class will now be created.
  5. To name your form, type the title in the box where is currently reads Untitled form .  Y'all can always modify this later on.
  6. Your form is now prepare for you to edit.

Adding collaborators to the form

But like with other Google Documents, yous can give other people edit rights to collaborate on the creation of your grade. To add collaborators:

  1. From the edit mode of the form click File in the summit carte bar.
  2. So click Add collaborators...
  3. The normal Sharing settings  window will open up where you can share the form with other people.

Editing the course description

After creating your course, yous tin optionally add text for a description. Ordinarily this is where you tin explicate to the user the purpose of the form, any special directions, or other helpful information.

  1. Below the title of the form, there is a box labeled Form Description .
  2. Simply click and type in that box to add your description.
  3. You lot can include spider web addresses in the description box and they volition show as clickable links on the live form.

Editing grade questions

When you create your form, your outset question will exist created as well. You can edit the question every bit follows:

  • For Question Title  yous can type in the question y'all wish to ask.
  • For Help Text  y'all can add together additional directions or clarification for the question.
  • For Question Type  you lot tin can cull between nine unlike types of questions (explained later on).
  • If the question type needs a list of answers (such as multiple selection or checkboxes) then you can fill in the available answers.
  • To force the user to answer the question, check the Required question  box.
  • Click Washed when finished.

At whatsoever fourth dimension y'all can also do the following to a question:

  • You can edit a question by clicking the edit button  (the pencil icon) in the height correct corner.
  • Yous can duplicate a question by clicking the duplicate push button  (the double-page icon) in the acme right corner.
  • You can delete a question past clicking the delete button  (the trash can icon) in the top right corner.
  • Y'all can change the gild  of questions by clicking and dragging a question to a new location.

A dding more than questions and other items

In addition to the one question you begin with, you can add more questions and other items to your form.

  • To add an item you lot tin can click the Add together item  button beneath your final question, or click Insert in the meridian menu bar.
  • The items you are able to add include:
  • Bones question types : Text, Paragraph text, Multiple option, Checkboxes, Choose from a list
  • Advanced question types : Scale, Grid, Date, Time
  • Layout items : Section header, Page pause, Epitome

add-item-new.png

Question types

There are 9 dissimilar types of questions  you can include in a form:

ane - Text type

  • For the Text type question, you but blazon in a question and the user gets a one-line text box  to enter their response.
  • For the Avant-garde setting  you can choose Data Validation  to brand the user's response friction match a certain value, blazon, or design.

ii - Paragraph type

  • For the Paragraph type question, you merely blazon in a question and the user gets a multi-line text box  for their response.
  • This blazon of question is well suited for open-ended or essay type responses.
  • For the Avant-garde setting  you can choose Data Validation  to make the user's response lucifer a certain value, blazon, or pattern.

3 - Multiple Choice type

  • For the Multiple Choice  type question, blazon in your question.
  • And then enter in as many options every bit you wish for the answer choices. You can also copy and paste  in your list if you have information technology typed up elsewhere.
  • Y'all tin also choose to add the Other option where the user volition be allowed to add and choose a write-in option for your list.
  • When the user completes the question, they may only choose i of the choices  you have provided
  • For the Advanced setting  your can choose Shuffle pick club  to randomize the answer choice order

4 - Checkboxes type

  • For the Checkbox blazon question, type in your question.
  • Then enter in as many options as y'all wish for the respond choices. You can also re-create and paste  in your list if you have it typed up elsewhere.
  • You can also cull to add the Other option where the user will be immune to add and choose a write-in choice for your list.
  • When the user completes the question, they can choose equally many of the choices  equally they wish from what  you lot have provided.
  • For the Advanced setting  your can choose Shuffle option club  to randomize the answer selection order, or Data Validation  to brand the user cull a sure number of responses.

five - Cull From a Listing type

  • For the Choose From a Listing  type question, type in your question.
  • Then yous can enter in equally many options equally y'all wish for the answer choices. You can also copy and paste  in your list if you accept it typed up elsewhere.
  • Note : There is not an Other pick like in the Multiple Choice and Checkbox types.
  • When the user completes the question, they may but choose one of the choices  you have provided from a drop-down list.
  • For the Advanced setting  your tin choose Shuffle choice order  to randomize the respond choice social club

6 - Calibration type

  • For the Calibration  blazon question, type in your question
  • Then you enter the starting point  (0 or i) and the ending bespeak (up to 10) for your scale
  • Optionally you lot can enter labels for the endpoints  of your scale such as "Disagree the virtually" and "Hold the most", or "Lowest ranking" and "Highest ranking"
  • The user volition be presented with a scale of values  on which to place their response

7 - Filigree blazon

  • For the Grid blazon question, begin by typing in your overall question or directions that volition apply to each question in the filigree.
  • Then cull how many columns you desire in the grid (1 to 5), and you provide descriptive labels for each column
  • So enter as many rows every bit you wish for the grid, and enter a question or statement for each.
  • When the user completes the question, they will exist presented with a grid of rows and columns  and will need to click a unmarried cell to identify their response for each row.
  • For the Advanced setting  your can cull Shuffle row society  to randomize the row display order

8 - Time type

  • For the Fourth dimension type question you lot can choose either the fourth dimension of day format or duration format with hours, minutes, and seconds.
  • The user will and so select the time or duration using drop downward menus and upward/down arrows.

9  - Appointment type

  • For the Engagement type question the user will merely choose a date from a drop down box or with up/down arrows.
  • You have the selection to include the Year or not.
  • Yous have the option to include the Time or non.

Inserting images

You tin also insert pictures in your form, and can place them before or after a question or other office of your form. This is peculiarly useful for quizzes to show the user maps, charts, and other images related to the questions.

  1. To add a picture click the Add Item  push button or click Insert in the top carte bar.
  2. And so choose Epitome from the drop-downwards bill of fare.
  3. The normal Google Docs Insert image window volition open giving you many options for selecting the picture.

insert-image.png

  • Upload  - You can browse your difficult drive or network drive to locate and upload an image.
  • Take a snapshot - If you have a webcam, y'all can take a pic and insert that.
  • By Url - Y'all tin can paste the web accost of an prototype that is already online.
  • Your albums  - If yous save pictures in Google+ Photos or Picasa Web Albums, you can browse through your albums and insert any paradigm.
  • Google Bulldoze  - Select images saved to your Google Bulldoze or shared with you from others through Drive.
  • Search  - Yous tin can search for image from several online sources:
  • Google - A search of Google Images for public-domain pictures
  • Life  - Pictures from Life Magazine
  • Stock Images  - These are high quality clipart images

Annotation : Once you insert an image into the form you tin click and drag it to place information technology elsewhere in the course, just like you tin can do with class questions.

Inserting videos

You tin as well insert YouTube videos in your grade, and can identify them before or after a question or other part of your form. This can exist useful for quizzes where the user needs to lookout a video and so respond to related questions.

  1. To add a video click the Add Particular  button or click Insert in the height card bar.
  2. Then choose Video from the drib-downward menu.
  3. This will open the Insert Video window where y'all can search for a YouTube video or paste in the video URL.
  4. One time you choose the video yous desire, click Select at the lesser to add it to your form.

Note : Once y'all insert a video into the form you can click and drag information technology to place it elsewhere in the course, merely like you can do with grade questions.

Adding section and folio breaks

If your form has a lot of questions you may want to suspension it up with section breaks or page breaks, and provide additional structure and information to the user.

To add a section pause :

  1. First click the Add Detail  button or click Insert in the top menu bar.
  2. Then choose Section header  from the driblet-downwardly bill of fare.
  3. You lot can at present enter in a section title in the Header text  box.
  4. Optionally you lot can type in more information in the Description box.
  5. Click Done when finished.
  6. Now you can click and drag  the section header to whatever location in the grade you want.

To add together a page pause :

  1. Outset click the Add Item  button or click Insert in the elevation card bar.
  2. Then choose Page break  from the driblet-down menu.
  3. Optionally you can now enter in a folio title in the Page title  box.
  4. Optionally you can type in more information in the Description box
  5. Click Done when finished
  6. Now yous can click and elevate  the folio break to whatsoever location in the form you desire.
  7. You can also determine where the user goes later on a folio intermission such as the adjacent page , a specific page , or grade submission .

page-break.png

Changing what happens later a course is submitted

At the bottom of the form is a section titled Confirmation Page  where you tin command what happens after a user submits the course. This includes the following:

  • You can alter the response message the user is given. This can be a message or even a link to a website or document.
  • You can give them a link to take and submit the form again.
  • You tin give them a link to see a summary in graphs and charts of the results from other participants.
  • Y'all tin can give them a link to edit their responses afterwards.

Changing user settings for the grade

If you are using Google Forms through a Google Apps domain, there are several user settings that you tin change for your Google Form.  Each of these are controlled at the top of the class by selecting (or not) checkboxes.

form-settings.png

  • Require [your domain] login to view this course  - If you cheque this box and then people will need to log in with a valid Google Apps business relationship from your domain (such equally your schoolhouse) to access and complete the course.
  • Automatically collect respondent'south [domain] username  - This checkbox will determine if the form is anonymous or not.  If y'all demand to know which user goes with which responses (such every bit students completing the form as a quiz) then bank check this box.
  • Show progress bar at lesser of course pages  - helpful for multi-page forms
  • Only allow one response per person (requires login)  - Only allow a user consummate the form 1 fourth dimension.
  • Shuffle question order - Rearrange the order the user sees the form questions. Useful for randomizing quizzes. Notwithstanding, not good if you have added images or videos to the form, every bit they will be shuffled as well.

C hanging the theme of the grade

Google Forms offers a large variety of themes to choose from to alter the colour and way of your form.  To change your form's theme:

  1. First click Alter theme  in the pinnacle menu bar.
     change-theme-button.png
  2. This will open a console to the right where you can curlicue through available themes  displayed as thumbnail images.
  3. Click on the theme you want and click OK .
  4. If you wish to change the called theme more, click Customize under the thumbnail.
  5. This volition open an area where you tin can conform items including the  header prototype , fonts for the form, background , and more than.
  6. When done editing your theme, click Edit questions  in the meridian bill of fare bar to switch out of that mode.

change-theme-panel.png

Choosing where class data is saved

Before you tin can accept users actually make full out your course, you lot will demand to practise one last step, which is to choose where the user responses to the form will exist stored. This is a one time task to give Google Bulldoze permission to create a Google Spreadsheet each time to concur your Form responses. Y'all only have to exercise this in one case always.

view-responses.png

  1. Begin past clicking View responses  in the top card bar.
  2. You will at present go the Choose response destination  window.
  3. Make certain the box is checked for Always create a new spreadsheet .
  4. Finally click the Create  button to generate and link the spreadsheet to the form.

response-destination.png

S ending the form out to users

When your form is set, you tin can make information technology available to users in several ways.

  • Starting time, click the Send Form  button in the height right corner of the edit screen. This will open the Transport form window.
  • If yous want to electronic mail the grade directly to users, click in the box labeled Transport form via email . Here you tin can enter individual email addresses or email distribution groups.

  • Another option is to copy the class link from the Link to share  box. You can then share that link with users in many ways:
  • Mail service the link on your website, web log, forum, or other online source.
  • Put the link inside some other document and share that document (perhaps as a document with a whole list of links).
  • Turn the link into a QR Code
  • Use a URL shortener such as Tiny URL , Tiny CC , Goo.gl , or Bitly

Viewing responses to your course

In one case people begin filling out your form, their responses will be saved to the spreadsheet linked to the form. You can become to the spreadsheet in a couple of means.

  • From the edit screen on the class, simply click the View responses  button.

view-responses.png

  • Or from your Google Drive  screen, simply locate and open up the spreadsheet.

Once y'all have the spreadsheet open up you will encounter all of the user responses, one user per row, with each cavalcade holding the data for each question in the form.

But like with a regular spreadsheet y'all can perform many spreadsheet operations including sorting and filtering the information, creating charts, creating boosted sheets, adding information and formulas to unused cells, and such.

Viewing a summary of responses every bit charts and graphs

Google Forms can show y'all a summary of the responses  in graph and nautical chart class.  This can be helpful to identify trends or easily determine overall opinions.

To see this summary exercise the post-obit:

  • If you have the form spreadsheet open, click Form and so Show summary of responses .
  • If you are in the  edit fashion  of the form, click Responses and so Summary of responses .

In Summary view  you will see:

  • Bar graphs  showing the frequency of responses to Checkbox , Scale , and Grid   questions
  • Circle graphs  showing percentages of responses to Multiple Choice  questions
  • Total numbers  and percentages  for each possible response
  • The first several responses  for any of the Text  or Paragraph  questions
  • A line graph  showing the amount of responses per 24-hour interval  since you shared the form

Getting notified when a form is submitted

If you take a grade that will be getting responses over a long period of fourth dimension, you will want to exist notified when someone new submits  their responses.  Y'all can configure the form spreadsheet to transport an email to you lot in such situations.

  1. Offset open the Spreadsheet for the form.
  2. Click Tools in the elevation carte du jour bar
  3. Choose Notification rules...  from the drop-down carte du jour
  4. This will open up a window where you lot tin can brand the settings
  5. You should cheque the notify box for A user submits a form
  6. You should check  the notify box for Email - right away
  7. And then click Relieve
  8. Y'all will now get sent and e-mail someday someone completes your form (along with a convenient link to the grade spreadsheet of responses)

More resources

  • Bring me to your organisation: My preparation and consulting services - on-site or online - link
  • All of my free training materials, help guides, presentations, videos, and more than - link
  • View all of my Google Forms resources, preparation videos, and m ore - link

© 2010-201 half dozen  - Eric Curts  - ericcurts@gmail.com  - www.ericcurts.com  - plus.google.com/+EricCurts1  - @ericcurts

This document is licensed under a Artistic Commons Attribution Not-Commercial three.0 Us license.  For more than information nearly this license come across http://creativecommons.org/licenses/by-nc/iii.0/ (In brusk, yous tin copy, distribute, and adapt this work as long every bit you give proper attribution and do not charge for it.)

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Source: https://docs.google.com/document/d/15i1AamaA_47cI-9Wc9Rw_A-Tr7h6yM0lp-xofJImgzI/mobilebasic?forcehl=1&viewopt=127